Find your days are just flying by and not much is actually getting done? Or perhaps you spend all your time working on client needs that you don’t even have the time to work on attracting and lining up new business.
Whatever your time road blocks are, my 6 time management tips below will help you get your business and your life on track for success:
1. Track yourself: First step in managing your time effectively is to take a look at regular time wasters you’re facing each day. The best way to do this is to track and write down what you do each day. Do this for one week and be consistent on writing everything down! Yes, it’s a total pain in the butt, but it will help you in the long run, I promise.
At the end of the week, look at your time tracking report and highlight all the time wasters and non-essential tasks (and by non-essential, I mean anything that isn’t bringing in revenue).
2. Delegate what you can: After reviewing your time tracking report, figure out what could be delegated to someone else. If you don’t have a team and find that you can’t get everything you need to get done in a day, consider hiring a virtual assistant to help with publishing blog posts and sending out newsletters. A virtual assistant can also help with posting social media, managing your calendar, entering data, and compiling itineraries.
You could also reach out to a local college or university near you and ask if there are students in the marketing, advertising, or business fields who are available for internships.
Or, let’s say you have a daughter in high school. Ask her to help you write some handwritten notes to clients and prospects! She can then run the notes to the post office for you.
3. Make decisions: Ok, I’m sure you’re thinking, “Duh…..” but really, think about how many times in a day you push something off because you just can’t make up your mind or you’re afraid you’ll make the wrong decision. That is exactly how things don’t get done and how to NOT grow your business. The most successful business owners in the world are quick decision makers and they get things done. Most of the time you won’t know what the outcome is until you try it. And then, you can continue to figure out what works and how to move forward as you go along. The point is though, you must make decisions and you must take action.
4. Set a timer: Can’t seem to crank out those blog posts or newsletters in enough time? Make an appointment with yourself to sit down for 45 minutes (do not get out of your seat!) and just write. Don’t stop to get up and get a beverage or let the dog out – sit and write. Do this at least once every other week. I promise it works! Even if you’re getting antsy and think to yourself “I really don’t want to do this” just notice the thought and push through.
5. Use waiting time wisely: Waiting at the DMV or in a doctor’s office? Bring a notepad and pen and start writing a blog post or newsletter while you wait!! Or bring some cards with you and crank out five thank you or happy birthday cards to clients or vendors.
6. Map out your day: Spend 30 minutes each morning outlining all the tasks that NEED to be done that day. Be sure to schedule high priority to-do items on your calendar and keep those appointments as if they were meetings with clients. Schedule your phone calls and time for checking email around these priority time blocks you set for yourself.
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